Effective records management procedures are essential if the school is to meet its legislative responsibilities and protect its vital records.
Vital records are necessary to recreate the legal and financial position of the organisation, preserve the rights of the organisation, its employees and others associated with the organisation.
Legislative responsibilities include compliance with Acts such as the General Data Protection Regulation 2016, Data Protection Act 2018, Freedom of Information Act 2000 and the Local Government Act 1972.
The policy and schedule also need to take account of specialist guidance (issued by bodies such as the Information Commissioner's Office) and professional codes of practice, including specific guidance in relation to inquiries such as The Goddard Inquiry, where we may be instructed to keep records for longer than their specified retention period.
Pupil’s, parents, staff, Governors and the general public will be advised of the retention for specific data sets within the specific privacy notices held by the school.